Injury and Illness Prevention Program (IIPP)

1. What the IIPP is and who's who

Lund Construction Co. has one written safety program that covers everyone on every job: the Injury and Illness Prevention Program, the IIPP. Cal/OSHA Title 8 §3203 requires every California employer to have one. Lund's program is SMS-001, Revision 3, dated April 2026. Its purpose is simple: prevent injuries and illnesses, and keep getting better at it.

The program has nine elements. They are the skeleton of everything in this course: (1) program responsibilities, (2) compliance and discipline, (3) safety communication, (4) hazard assessment and reporting, (5) hazard correction, (6) accident and incident reporting and investigation, (7) employee access to the IIPP, (8) health and safety training, and (9) record keeping.

Everyone has a named role. The IIPP Administrator is Aaron Autsen — he runs the program day to day, handles incident reporting to Cal/OSHA, oversees training, and follows up on audits. The President, Kevin Lund, owns the program overall: he provides the resources, sets the goals, and reviews it every year. The HR Specialist, Isaura Lazcano, handles workers' compensation claims, medical records, and training documentation. Project Managers and Superintendents own safety on their jobs — site-specific plans, pre-construction hazard review, and subcontractor compliance. Foremen and Supervisors run the daily work: pre-shift briefings, site inspections, correcting hazards on the spot, and investigating incidents. And every employee follows the program, reports hazards and injuries, and has the right — and the obligation — to stop unsafe work.

You can read the program any time. A copy is kept at the office — 5411 Stationers Way, Sacramento, CA 95842, (916) 344-5800 — and an electronic copy is on the network drive at N:\Safety Programs\IIPP. The program's goal is Zero: zero injuries, zero illnesses. It is reviewed every year, and the next review is January 2027.

2. Your part: stop work and speak up

This is the most important lesson in the course. Every employee has the right — and the obligation — to stop an unsafe act or work condition. That applies to your own safety and to the safety of everyone around you. No employee will be disciplined for a good-faith safety stop. If it looks unsafe, stop it.

The same rule covers reporting. Report accidents, injuries, near misses, and property damage to your supervisor immediately — no matter how small. A near miss is a warning: the next time, someone may not walk away. No employee will be discriminated against for reporting a safety concern, and no employee is required to work at a job they know is not safe.

If a hazardous situation is beyond your ability or authority to correct right away, tell your supervisor immediately — never hesitate. And follow the rules that are already written down: the IIPP and the Code of Safe Work Practices in Appendix A. Those two documents are the baseline for how Lund works.

3. Compliance and discipline

Safety rules only work if everyone follows them. Lund uses progressive discipline for minor offenses — each step is documented and signed. First offense: a written/verbal warning and retraining. Second offense: a written warning and retraining. Third offense: up to and including termination.

Some violations are serious enough to skip the steps. Any of these can mean immediate suspension or termination, regardless of prior history, at the IIPP Administrator's discretion: reporting to work impaired by drugs or alcohol; failing a post-incident drug screen; tampering with a drug test; removing safety devices; working in an immediately dangerous to life or health (IDLH) atmosphere without authorization; or refusing a lawful safety directive.

After an incident is investigated, a separate scale applies. A failed drug screen means immediate termination. Otherwise: first violation, a verbal warning, written and signed; second, a written warning, written and signed; third, a written warning with a three-day unpaid suspension, written and signed; fourth, termination. A violation serious enough on its own can still mean immediate termination, no matter where you are in the sequence.

Retaliation is prohibited. Nobody may be retaliated against for reporting a safety concern, a hazard, a near miss, or an injury; for exercising the right to stop unsafe work; or for cooperating in an investigation — as long as they acted in good faith with a reasonable belief the concern is valid. Anyone who retaliates faces discipline up to and including termination. If you feel you are being retaliated against, contact the IIPP Administrator immediately.

4. Communication and your access

Safety information has to flow both ways. The written IIPP is available any time: at the main office, 5411 Stationers Way, Sacramento, CA 95842, and electronically on the network drive at N:\Safety Programs\IIPP. A printed copy is available in the conference room, and a free printed copy is available on request from the IIPP Administrator or HR Manager.

Most safety communication happens face to face. Safety meetings and tailgate meetings are held at least every 10 working days, and face-to-face is the preferred way to talk about safety. Your foreman runs the tailgates on site.

You can also raise a concern without giving your name. Anonymous suggestions can be sent by mail to the Resource Manager at 5411 Stationers Way, Sacramento, CA 95842, or dropped in any designated suggestion box. And you always have the right to examine the IIPP and receive a free copy of it.

You can also send someone on your behalf. A designated representative needs written authorization from you, including: your name and signature, the date of the request, the name of the representative, and an expiration date if the authorization lasts less than one year. A recognized or certified union agent is automatically a representative — no written authorization needed.

5. Finding hazards

Finding hazards early is the whole job of the IIPP. If you find a minor hazard you can correct safely, fix it immediately — and tell a supervisor, verbally or otherwise. If you can't fix it safely, report it. Never walk past a hazard and say nothing.

The formal way to report is the Employee Hazard/Suggestion Report Form, Appendix D. Forms are available in the main warehouse, on project sites, and from any supervisor. Send the completed form to your supervisor and/or the IIPP Administrator. Every reporter gets a response — verbal or written.

Lund also looks for hazards on a schedule. Periodic inspections, using the form in Appendix C, happen when: the IIPP is new or significantly revised; every day, as a pre-shift assessment; when new substances, processes, or equipment are introduced; after an accident; and when new or reassigned employees start work. Each audit record must list the inspector's name, the date, the job name and number, the unsafe conditions found, and the corrective action.

6. Fixing hazards: the hierarchy of controls

When a hazard is found, it has to be fixed — promptly, on a timeframe that matches how serious it is. Hazards are corrected when they are first observed or reported. And the fix follows a strict order, from most effective to least effective. It's called the hierarchy of controls, and it has five levels.

PPE is last for a reason: it protects the person, not the hazard, and only when the higher controls are not enough. If the only thing between a worker and the hazard is PPE, ask whether a higher control was skipped.

One special case: an immediately dangerous to life or health (IDLH) atmosphere that cannot be fixed immediately. The supervisor removes all employees from the area, and only employees with specific training, experience, and equipment may enter. Corrections are documented on the Hazard/Suggestion Report or the inspection form.

7. When someone gets hurt

Report every injury, illness, incident, and near miss immediately — no matter how minor it seems. All of them get investigated, because the small ones are where the big ones start.

Some reports have hard deadlines. Cal/OSHA must be notified within 8 hours when there is a fatality, a serious injury — inpatient hospitalization (other than observation), an amputation, or the loss of an eye — or when three or more employees are hospitalized. The insurance carrier and the client must be notified within 24 hours. The call goes through the IIPP Administrator, Aaron Autsen, or the HR Specialist, Isaura Lazcano, at (916) 344-5800. Workers' compensation claims also go through Isaura.

In a life-threatening emergency, call 911 first. Then: Cal/OSHA 1-800-963-9424; IIPP Administrator Aaron Autsen (916) 344-5800; HR / workers' compensation Isaura Lazcano (916) 344-5800.

Every accident is investigated to find the root cause and prevent the next one. The steps: first aid and emergency medical services immediately — that is the absolute priority; visit the scene while the facts are fresh, and correct or remove hazards before anyone goes back in; interview the injured worker at the scene if possible, and interview witnesses privately and individually; report to the office; find all the causes and contributing factors, not just the injury; document with sketches, diagrams, photos, and measurements; make sure the investigation identifies corrective actions; share the lessons learned at the next tailgate and with other crews; and preserve any third-party or defective-product evidence. When an employee is taken for medical care, have the DWC-1 workers' compensation form on hand.

8. Training and records

Training is provided when it is needed: before a new hire starts work; when an employee is reassigned to a new task; when new substances, processes, or equipment are introduced; when the IIPP is revised in a way that affects the scope of an employee's work; and when an employee's safety performance is deficient.

Every employee gets an annual IIPP overview — this course — and the Code of Safe Work Practices, every year. On top of that, the IIPP's training table sets out job-specific training: heat illness prevention, hazard communication, silica, lead, asbestos, excavation and trenching, traffic control and flagger, fall protection at 6 feet and above, PPE, fire extinguisher, emergency action plan, accident investigation, and the drug and alcohol policy. Each one has its own frequency and audience — your foreman knows which ones apply to your crew.

Training is documented: employee name, dates, topic and curriculum, provider or instructor, and the employee's signature. Training you complete outside Lund must be submitted within 5 business days.

Records are kept to a schedule. Training records: duration of employment plus 3 years. The Cal/OSHA 300 Log: 5 years. The 300A summary: posted February 1 through April 30, kept 5 years. Medical and exposure records: duration of employment plus 30 years, in a separate secure HR file. And the IIPP itself is evaluated every year — and again after any serious incident.

Final quiz

15 questions. You need 12 correct (80%) to pass. If you don't pass, you'll see which topics to review and you can retake it. A retake gives you different questions on the same topics. The course is timed — your start and finish times go on your training record — and your pass is recorded as soon as you pass.

Final quiz

Answer every question before you submit.